Org Admins/Club Registrars

2023-24 GOTSPORT-US CLUB SOCCER REGISTRATION TRAINING LIVE WEBINARS FOR ORG ADMINS:

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Account access:

• How to log in 🎥

Add / maintain individuals within your org:

• Org Admins
  • Create org admins 🎥
  • Add a title for an org admin
  • Edit an org admin's permissions
    
    
• Players
  • Uploading players from a CSV File
  • Manually create a player 🎥
  • Adding a player headshot photo 🎥
  • Add documents (proof of birth) to a player) 🎥
  • Add parent/guardian to a player
  • Add Email/User ID to a player (providing player with GotSport account) (required for players 18+ to complete SafeSport requirement)

• Coaches / Managers
  • Uploading coaches from a CSV
  • Uploading managers from a CSV
  • Manually create a coach 🎥
  • Manually create a manager 🎥

Affiliate teams with a league (if applicable) & purchase US Club Soccer memberships/registrations:

• Org admins/BOD/staff:
  1. Submit and pay for your org admin/"User" staff memberships

• Rec players and staff:
  1. See instructions for uploading Players, Coaches, and Managers above from a CSV file
  2. Submit and pay for your rec memberships

• Competitive and adult players and staff:
  1. Create your teams 🎥
  2. Affiliate teams with a league / select the appropriate US Club Soccer registration event
  3. Submit and pay for your competitive and adult players and staff
  4. Print your passcards and Official Roster

Registration/eligibility requirements - PLAYERS:

• General
  • Player Registration web page on usclubsoccer.org
    
    
• Proof of birth (POB) verification 
  • Monitor proof of birth verification
    
    
• US Club Soccer Form R002  
  • Certify that the US Club Soccer Form R-002 is on file
  • Monitor status of US Club Soccer Form R-002
    
    
• SafeSport 
  
  
  1. Watch this video: Org admin tutorial for player SafeSport requirements 🎥 
     
     
  2. Then, as an org admin/registrar, add an Email/User ID for all applicable players / parents:
     • Determine which players need to complete SafeSport / monitor status
     • Add Email/User ID to a player / provide player with GotSport account (required for players age 18+)
     • Add a parent/guardian to a player's profile (required for players under age 18)
       
       
  3. Then, share these instructional articles/videos with your applicable players / parents:
     • Complete & sync SafeSport training (players age 18+)
     • For parents: Complete & sync SafeSport training (Minor Athletes/players under age 18) 🎥
       
       
  4. Lastly, monitor completion status:
     
     • Determine which players need to complete SafeSport / monitor status 🎥
       
       
• Sex Offender Registry (SOR)-DQ-Suspension Review (Players) certification by member org admin 
  • Determine applicability, status & complete Sex Offender Registry (SOR)-Disqualification-Suspension Review (Players) certification by member org admin 🎥

Registration/eligibility requirements - STAFF: (Coaches, Managers & Org Admins)

• Monitor staff requirements: Risk Management (all)
• Staff Registration web page on usclubsoccer.org

General / finance:

• Pre-purchase and use credits for US Club Soccer membership purchases (via registration billing account)
• Pre-purchase credits for background screening

Housekeeping / troubleshooting:

• Merging of duplicate players, coaches, and managers

• Check and update player affiliation and competitive level (review this if a player's proof of birth is not verified)

Teams:

• Creating a team account/manage team permissions 🎥

Communication:

• Communicating to coaches
• Communicating to managers
• Communicating to players/parents

Release a player:

• If membership is unpaid/not purchased:

1. 1. Deleting an unpaid membership from your cart
   2. Remove player From Roster Builder
   3. Remove player from org

• If membership is paid/purchased for current registration year/season:

1. 1. Cancel a membership
   2. Remove player from Roster Builder
   3. Remove player from org