Creating Your League/Event & Application

Overview:

• This page is where you will create the league or event that your club is hosting, along with the application to register for that league or event.

Step 1:

• From the dashboard page, click "Scheduling" and then "Competitions." 

Step 2:

• Next, if needed, create a New Competition, which is the umbrella to group all of your events. Once in this tab, click “New Competition”

Step 3:

• Next, you will Name the Competition
• Select the Type (League, Tournament, Registration, etc.),
• Select the Grouping
• Only if needed, you can report the Team Registrations to your state association or governing body. 
• Click “Save” once you have input the info

Step 4:

• After you have created the Competition, click on the name of the event.

Step 5:

• From this page, click "New Event."

Step 6:

From the Event module, fill in the required information:

• Name: Name of the event.
• Competition: If you were under the competition when selecting "New Event," then this will default to that competition.  However, you can select which competition this event will be under.
• Start Date & End Date: Duration of the event.
• Seasonal Year: The seasonal year in which this event will be taking place.
• Age Method: The age method you want to use whether it is "Calendar Year" or "School Year."
• Affiliation: Select the affiliation, if applicable, if not, select Other. NOTE: If you select an affiliation, only teams that are affiliated with that governing body will be able to register.
• Website URL: You can enter your club's website here to be accessible.
• Event Code: You can use this as an accounting code for billing purposes.
• Accounting Code: A code given to an account to form a chart of accounts.
• Merchant Profile: If you have a merchant profile, you are able to choose which merchant profile you will want applications from this event to be processed to.
• Required Forms and Requirement Type: If you are requiring a form(s) to be completed, this is where you can check off which forms to include. Requirement Type is to select if you want to require all selected forms to be completed, or just any of them. Here is link for How to Create a Form

• Athlete Registration Pools: If you are allowing for a Player Pool, here is where you will select the Program that those players signed up for.
• Hotel Store: Link to your hotel if you are supplying one
• Roster Document Season Text: Text that will show up on Official Roster Documents
• ID Card Signature: Choose the signature you want to show on ID cards
• Logo: Upload your club's logo.
• Description: Brief description of this event that will appear on the application.
• Payment Terms: The applicant will be required to agree to these terms before checking out.
• Notification Emails: Every email listed here will receive all emails pertaining to this registration. To list multiple emails, simply separate them by a comma.

• "From" Name Shown on Automatic Emails: Name that you want to show up on Outgoing Emails
• "Reply To" Email for Automatic Emails: Which email address for incoming replies from registrants
• Entry Details: This text will populate on the application for your event.
• Schedule Details: This text will populate on your event's public schedule page.

• Event Alert: This text will appear as an important notification if you need to notify all event participants
• Preferred Division Options: Here you can list the divisions that are going to be within the league
• Event Location: Location of the event
• Payment Address: Address for checks to be made to if you are accepting that method of payment.

Step 7:

•  Once you have created the Event, Scroll to the top of the Event overview and click “Application.”

Step 8:

• From this page, click “New Form Element” to create your custom application questions;

 Step 9:

• You can create different mediums in which to ask a multitude of questions (checkboxes, text input, file field, drop-down list, etc.). Under the label, you will ask the question and space the Available Values on separate lines (you will see a live preview to the right), once you are done, click “Save.”
• As you create questions over time, they will appear under the "Quick Add" feature so you do not need to recreate the same questions.

Step 10:

• Next, click "Fees And Payments" to set up your fees. Only put pricing here if you want each individual team to have a payment method collected at the time of registration. If you plan to charge fees in bulk, to all clubs, you will not need to put your pricing in this area, it will go elsewhere. Here is the guide for Bulk Invoicing Clubs

Step 11:

• Click "New Registration Fee"

Step 12:

• In the Registration Fee module, you will name the fee, provide a brief description, specify the gender, teams, and ages it applies to, input the initial fee,
• If you wish to offer monthly payments, you will be able to create them here.

Step 13:

• Then, you may click the “Appearance” tab. From here, you can completely customize your event’s public appearance page, or you can import a previously created template

Step 14:

• Next, you have the ability to add Features. This is a way to collect additional fees or provide discounts, click “New Feature” to get started. Click here to see more information on features.

 Step 15:

• You have now set up your application for this event, to open registration click “Event” in the top left to return to your “Event Info” page.

Step 16: 

• To the right, you may select “Open Registration Form” and “Allow Clubs to Directly Enroll Teams” if you have child clubs under your account so they can directly enroll teams without having to submit the full application. Click “Save” and the “Global Registration URL” will appear. This will be the link you will disseminate to your prospective registrants.