Program Set Up 🎥

Overview

How to set up a Program

Instructions

Step 1:

From the Dashboard, click the Programs dropdown and select Programs List.

Click New Program

(*you can copy and edit a previously created program as well)

Step 2:

The top of the page will ask basic information about your program: program name, seasonal year, program dates, age method, website URL, accounting code, and merchant profile.

Description: text-box that allows you to input a general description of your program

Welcome Message: this is a dialog box that will pop up to users on the program registration screen before they begin the registration process

Notification Emails: any email address placed here will receive an email notification when a player registers for the program.

Reply to Email: this is the "reply to" email for registrants, leave blank if you do not want an email address registrants can reply to. 

 The dialog boxes below provide you with the option to require basic information from the registrant. It also allows for you to open the registration for up to four different roles, including Player, Coach, Manager, and Referee. 

Require Handwritten Signature: This will require a handwritten signature acknowledging the user has understood the registration and cannot proceed to the payment without signing. 

Ask For Parent Information: If you require parental information you can also require more than one parent's information.

Allow player to select team: A player can choose the team to be added. The team source can be from the club or an event. Plus you have the option to add the player to the team member list, the team roster, or both.  This is most useful when you're wrapping up the current season and have opened registration for the following year and want to add players to teams without having them added to the current team members list.

Affiliation: The registrant will have the selected Affiliate name attached to their User account automatically when they complete a Program Registration through your Organization.

Competitive Level: The registrant will have the selected Competitive Level attached to their user account automatically when they complete a Program Registration through your Organization.

Photo Required For: If you want a player photo or not.

College Profile Referral: A third-party College profile (Default will publish/ None will not show this to the user).

Registration Insurance: A third-party insurance for parents to insure the registration (Default will publish/ None will not show this to the user).

Payment Terms: standard payment terms will be present by default, however, you can overwrite the standard text and enter your club's own payment terms if needed. 

Agreement Text: this area allows you to enter text the registrant will acknowledge when completing the registration. 

Printable Agreement Text: this area allows you to enter text the registrant can download and print after the registration. 

Confirmation Email Text: In this area, you can enter a custom confirmation email the registrant will receive after registration is complete. 

After you have selected and entered all the information on this program setup page, click Save at the bottom to continue. 

After clicking Save, five new tabs will appear at the top of your page including Programs (when clicked on you will see Program List and Program Registrations), Registration Form, Registration Fees, Appearance, and Features.

What Next? Click Here to see the full 8 Step Process: https://gotsport.zendesk.com/hc/en-us/articles/360022257254-Creating-Registration-Program