Logging In and Setting Up Registration
Account Login: See how to create and login to your GotSport User Account
Create Club Administrators: Adding Administrators
Adding/Editing user title: Add a Title To A Club User
- This is a new requirement for all Admin users from last season
Editing an Admins Permissions: Editing an Admins Permissions
- Important when separating tasks/what is available in your User’s admin accounts if you would like to limit permissions/access.
Locating Required Governing Body Forms: Locating Required Governing Body Forms
- Any form made available for you from your governing orgs. For example: Affiliation/Transfer Forms
Document Repository (Note that if you previously set up a Document Repository, you will not need collect that same document again): Add a Document Repository
- For example, Birth Certificates. You can use last year's document as long as it was collected via a Document Repository
Program Setup: Create programs for player registration
- You can either create your program from the beginning from the link above, or you have the option to clone the program from the previous season.
- Ensure that your seasonal year is set accurately, especially if cloning your program from previous season
- Review your payment terms, agreement text, welcome message etc. and update any out of date information in those fields
- Update any payment dates on Registration Fees and Payment Plans
- Remove unneeded questions from Registration Form and review the order of your listed questions
- It is highly recommended to submit a test registration from your program prior to making it live
Open Registration Program: Open Registration
- The Global Registration allows users to click on the respective link and then choose their role to apply to the program accordingly.
- The Individual Links are available for each of the roles that have been provided for the program registration. It is recommended to post each of these links with the corresponding role title and have the users select which link they need.
Email Registrants: Email Registrants
- One tip for this would be to send out an email to all of the previous year's registrants with information that your upcoming season is open and provide them the link through this channel.
General Club Management
Players
- Once a player registers with the same account that they were archived, that player will be moved from Archive list back into Active Player List
- Search the player DOB, First Name, Last Name to see if an account exists. If yes, then add in the email and postal code to bypass the role approval process and directly add the player.
- If a player does not appear when searching with additional fields (email, postal code), then the email or postal code data that was searched does not match what is listed on the player's account.
- The player photo from previous season will appear on the profile by default. If it needs to be updated, follow the steps in the link above to add a new one while removing the old one.
- If needed for any reason, a proof of birth document can be added to a player with the steps above.
Verifying Player (Club Perspective) - (If you are required to do this)
Coaches
(Program registration can also be created for coaches with these steps: Creating Program)
Managers
(Program registration can also be created for coaches with these steps: Creating Program)
Duplicate Coach, Manager, and Player User Check - If duplicate player/coach/manager accounts have been created unintentionally, these can be merged as long as the first name, last name, gender and DOB match on both profiles
Teams
Archive Teams (If no longer in use)
Resetting the team player list (Removing players, coaches and managers from team)
Creating a Team Account- When creating a team, set the team age to what the team age is a the time of creation, not the next seasonal year's age.
Team ages do not need to be changed manually. When the new season begins on August 1, all team ages will update automatically in the system. If a team age is manually changed, the system will then have the team "age up" again on August 1 and the age will be incorrect.
If Team Rosters are the same from previous season with minor changes
- Clone that team's previous season's "Registration Event Roster"
- Assign Players to a Team
Team Rosters Starting from Scratch -
DO NOT CLONE AT ALL - Players From Previous Season will be removed during next steps
- Assign Players to a Team
- Resetting the team player list- Needs to be done if you haven't already
- sync your team rosters - When you sync your rosters, all players that were just rostered will be added as any current/future event rosters for that team will be added to that teams player list. If you'd like to sync your rosters, please Reset the Team Player List before syncing. This will allow the rosters to update accurately.