Seasonal Year Transition for State Associations and Governing Bodies

Dashboard: 

• Edit Organization and make sure all all account information is complete (address, phone number, logo, etc.)
  • How to Edit Organization Logo and Basic Info
• Review Competitive Levels set within account (Competitive, Recreational, ODP, etc.) and make sure all accepted levels are Active 
  • If no new competitive levels, skip this step. If a new competitive level is needed, contact your state representative

Users:

• Add/Remove new and existing users
  • How to Add Users to an Organization
  • Removing an Admin User Role From An Organization Account
  • Add a Title to a Club User

Association:

• Organizations
  • Review and Create New Clubs
    • Contact state representative to edit club's features
• Review and Edit Roster Rules and Limits (if changed)
  • Lock and prevent players from being added to levels not allowed 
  • Adding State Roster Rules (State Associations)
• Review Risk Management - Setup Qualifications
  • How to set Risk Management settings (State Association Account)
  • Create RM Requirement
• Review and Set State Player and Team fees (if changed)
  • Adding State Player Team Fees in State Association Account
  • As an Association - Set Player Registration Fees
  • Create Team Fees

Venues:

• Review and Edit Venues Owned by State
  • Venue Settings
• Create new Venue in your account if needed
  • How to Create a Venue and Add Fields

Events:

• Clone and Review Registration Event
  • Change all text accordingly (seasonal year and dates). This needs to be done when copying/cloning the event
  • How to Clone an Event
• Clone all other applicable registration and scheduling events for new seasonal year
  • Make any changes needed within copied events (Event Info, Application, Fees, Features, Appearance & Scheduling Rounds)
• Access & Options
  • Check correct settings are activated for each event
• Archive past events
• Create New State Registration Event if new to GotSport
  • Setting Up Rostering Event/Source Roster

Programs:

• Clone applicable Programs for new seasonal year (ODP)
  • Change all text accordingly (seasonal year and dates). The needs to be done when copying each program
  • Clone a Program
    • Make any changed needed within copied programs (Program Setup, Titles, Verbiage, Dates, Form Questions, Fees, Appearance, and Features) 
    • It is advised to run a test registration prior to opening your program
• Close and Archive past Programs
  • How to Archive or Unarchive a Program

Forms:

• Copy and Review Required State Forms
  • Copying a Previously Created Form 
    • Update your dates, agreement terminology and add any new information that is applicable to the new year's form
• Create new Forms if needed 
  • Creating a Form
    
    • Proof of Birth (If Needed) - Adding/Creating A Birth Certificate Document Repository
    • Medical Release- Creating Medical Release Form
    • E-Travel Forms- Available to use collect permission to travel from teams within your association
    • Support Ticket Form - Can be set up for clubs that are child affiliates of your association to submit questions to you within the GotSport system in lieu of direct emails